**How to write an effective letter or e-mail**

• What kind of tone do you want? Even if the topic fills you with rage, think about what type of tone your want to express. Passion is good, but it must be meaningful, professional and respectful.

• Use your own words. Don’t use a form letter. Let your personality and thoughts show by being serious, humorous or ironic, but don’t be nasty or offensive. Plus, creative letters using humor or irony will have a more lasting impression on the reader.

• Localize your letter.

• Explain how the issue will affect you and your area.

• Know your subject. Be sure you know your subject or issue. Use facts and take the time to do research if necessary.

• Offer a solution. Whether stating a specific or general approach to an issue, solutions are always a more intelligent manner of following up on criticism.

• Identify the responsible person in your letter. Name the decision maker, elected official or person in your letter.

• If you want the public to contact a specific legislator, include their phone number or address in the letter.

• Keep it brief. Keep your letter succinct and more readers will read the entire text. Avoid rambling sentences and big words. A letter less than or well under 200 words has a better chance of being read.

• Another rule of thumb is to write no more than four to six paragraphs with each paragraph consisting of two to three sentences. In addition, limit the number of points you make and stay on the same subject.

• Type the letter. It is best to type your letter or legibly handwrite your letter or use e-mail.

• Sign your letter. Include your address and daytime phone number.

• Proof read your letter or e-mail. Spell check is a great tool.

• Follow up on your letter or e-mail. Be persistent. Don't be discouraged.